Who we are
Our website address is: https://datumrecruitment.co.uk.
Privacy Notice
Last updated: 18 June 2026
Datum Recruitment respects your privacy and is committed to protecting your personal information. This notice explains what information is collected, how it is used and the rights you have in relation to it.
1. Who we are
Datum Recruitment is the trading name of Matthew Ransley, operating as a sole trader.
For data-protection purposes, Matt Ransley trading as Datum Recruitment is the data controller.
Business address:
15 Cuckoo Close
Long Itchington
Southam
Warwickshire
CV47 9AF
Email: matt@datumrecruitment.co.uk
Telephone: 07793 001 036
Website: https://datumrecruitment.co.uk
2. Information we may collect
The information collected depends on whether you are a candidate, employer, business contact or website visitor.
Candidate information
This may include:
- Your name and contact details
- Your location and preferred working area
- Your CV, employment history and qualifications
- Skills, machinery, controls and technical experience
- Salary expectations, availability and job preferences
- Right-to-work information where relevant
- Notes from conversations and correspondence
- Interview, offer and placement information
- References where appropriate
- Information you choose to provide about adjustments or support requirements
Please avoid providing sensitive personal information unless it is relevant and necessary for the recruitment process.
Employer and business-contact information
This may include:
- Your name, job title and business contact details
- The organisation you represent
- Vacancy and recruitment requirements
- Notes from conversations and correspondence
- Interview, offer, placement and commercial information
Website and enquiry information
When you contact Datum Recruitment through the website, information may include:
- Your name
- Email address
- Optional telephone number
- The content of your message
- Limited technical information used to operate and protect the website
3. How information is collected
Information may be collected:
- Directly from you by email, telephone, the website contact form or during conversations
- From a CV or job application you provide
- From employers and other organisations involved in a recruitment process
- From referees where references have been requested
- From professional networking websites, job boards, company websites and other publicly available professional sources
- Through recommendations and professional referrals
Where information is obtained from another source, Datum Recruitment will make you aware of this privacy notice when first contacting you or as otherwise required by law.
4. How your information is used
Personal information may be used to:
- Respond to enquiries
- Discuss career plans, vacancies and recruitment requirements
- Assess whether a candidate may be suitable for a role
- Identify and approach potentially suitable candidates
- Introduce candidates to employers
- Arrange interviews and communicate feedback
- Support offer, placement and start-date arrangements
- Maintain accurate recruitment and business records
- Manage relationships with candidates, employers and business contacts
- Protect the security and proper operation of the website
- Meet legal, regulatory, accounting and tax obligations
- Establish, exercise or defend legal claims
Datum Recruitment does not use solely automated decision-making to decide whether a candidate is suitable for a role.
5. Lawful bases for using information
Depending on the circumstances, personal information is processed because:
- It is necessary to take steps at your request before entering into a contract or to perform a contract
- It is necessary for legitimate business interests, including providing recruitment services, identifying suitable candidates, filling vacancies, maintaining business relationships and protecting the business
- It is necessary to comply with a legal obligation
- You have provided consent where consent is specifically required
Where legitimate interests are relied upon, Datum Recruitment considers whether those interests are necessary and balanced against your rights and freedoms.
You may withdraw consent at any time where consent is the lawful basis being used. Withdrawal does not affect processing that took place before consent was withdrawn.
6. Sharing your information
Candidate information may be shared with a prospective employer when there has been an appropriate discussion about the vacancy and the candidate has agreed to be represented for the role.
Personal information may also be shared where necessary with:
- Employers and organisations involved in a recruitment process
- Referees
- Website, email, hosting, backup and IT service providers
- Professional advisers, including accountants, insurers and legal advisers
- Government bodies, regulators, law-enforcement organisations or courts where required by law
Datum Recruitment does not sell personal information.
Service providers are only permitted to use personal information for the services they provide and are expected to protect it appropriately.
7. International transfers
Some technology or service providers may process information outside the United Kingdom.
Where this happens, Datum Recruitment will take reasonable steps to ensure that appropriate safeguards are in place, as required by data-protection law.
8. How long information is kept
Information is kept only for as long as reasonably necessary for the purpose for which it was collected.
The usual retention periods are:
- General website and email enquiries: up to 12 months after the enquiry has concluded
- Candidate CVs and recruitment records: up to 24 months after the last meaningful contact
- Records relating to a particular unsuccessful recruitment process: normally up to 12 months after the process has ended
- Successful placement and client records: up to six years where required for contractual, accounting, insurance or legal purposes
- Financial and transaction records: for the period required by tax and accounting law
- Vetting or particularly sensitive information: deleted as soon as reasonably practicable once it is no longer required
- Minimal records of objections or requests not to be contacted: retained where necessary to ensure those preferences continue to be respected
Information may be retained for longer where there is an ongoing dispute, legal claim, regulatory requirement or other lawful reason.
When information is no longer needed, it will be securely deleted or anonymised.
9. Information security
Reasonable technical and organisational measures are used to protect personal information against unauthorised access, loss, alteration, disclosure or misuse.
Access is limited to those who need the information for a legitimate business purpose.
No internet, email or electronic-storage system can be guaranteed to be completely secure, but reasonable steps are taken to reduce the risks.
10. Your data-protection rights
Depending on the circumstances, you may have the right to:
- Ask for a copy of the personal information held about you
- Ask for inaccurate or incomplete information to be corrected
- Ask for information to be deleted
- Ask for processing to be restricted
- Object to processing based on legitimate interests
- Object to direct marketing at any time
- Ask for certain information to be transferred to you or another organisation
- Withdraw consent where processing is based on consent
These rights are not absolute and may be subject to legal exceptions.
To exercise a right or ask a question about how your information is used, email:
You may be asked to provide information to confirm your identity before a request is completed.
11. Cookies
The website may use cookies and similar technologies that are necessary for WordPress, website security and basic functionality.
Any non-essential analytics or marketing cookies will only be used where appropriate information and consent have been provided.
You can control or delete cookies through your browser settings, although disabling essential cookies may affect how parts of the website operate.
12. Complaints
Please contact Datum Recruitment first if you have a concern about how your personal information has been handled.
You also have the right to complain to the Information Commissioner’s Office:
Information Commissioner’s Office
Telephone: 0303 123 1113
Website: https://ico.org.uk
13. Changes to this notice
This privacy notice may be updated when the business, website, recruitment processes or legal requirements change.
The latest version will always be published on this website with the date it was last updated.